Intranet platform, Digital Workplace

A professional and easy-to-use intranet system facilitates collaboration, access to documents, information and other systems. It all translates into increased work efficiency.

Intranet platforms are optimal solutions for both companies and public administration units. These private networks facilitate secure data and computing resource distribution among staff members, ensuring internal communication thrives by granting employees convenient access to current information, for example, project progess, schedules, holidays and all materials concerning a particular group of users.

What is more, intranet platforms are information carriers about news in your company. Tehy keep employees well-informed and engaged with the organization's evolving narrative by acting as centralized hubs for disseminating essential announcements, events and developments. It contributes to a sense of unity and shared purpose, fostering a stronger connection between individuals and the company's overarching goals.

In Ideo Software, we have been at the forefront of offering corporate intranet solutions through our specialized intranet development services for a considerable duration. Leveraging our expertise, we have created the best intranet software, which we use to design effective platforms. Each implementation is tailored to the individual needs of each client.

The client can choose from a wide range of available modules or order the creation of a bespoke module. This way, we can make intranet platforms compatible with other clients' systems and meet their expectations. After all, we are not just providing a product but delivering solutions that propel them towards a bright future. 

Over the years, we have implemented intranet platforms for:

We have implemented intranet platforms for:

What are the intranet system's functions?

Intranet development tools can perform specific functions depending on the character of completed tasks and supported processes. They serve as the backbone of an organization's secure and intercnnected digital environment, enabling seamless communication, document sharing, and knowledge exchange among employees.

Depending on the character of performed tasks and supported processes, intranet tools can perform specific functions.

• Informational - gives the company ability to place all information and documents in one place and guarantee easy access to them.
• Communication - through an extensive internal system of internal communication (e.g. chats, groups, forums), the files, opinions or documentation exchange is convenient and fast.
• Organizational - dedicated modules for financial, accounting or administrative and organizational tasks cause the optimization of work throughout the enterprise.
• Business - project schedule, insight into client's data and the history of cooperation, automatic creation of statistics and reports are just some of the functions that facilitate everyday work.

An intranet platform is a tool that offers such a wide range of possibilities that its implementation is a significant step in the company's development. It streamlines and shortens  several processes and because of that employees, a while after implementation, cannot imagine their daily work without it. Additionally, by harnessing the power of intranet development systems, businesses can foster greater collaboration, enhance productivity, and create a more cohesive and efficient work environment.

"... an excellent intranet platform is one that makes its users fearful of working without it."

Benefits for the company

• Reduction of running business’ costs and improving the implementation of internal tasks and processes,
• increased work efficiency and time saving in many areas,
• building a coherent organizational culture and a positive image of the employer,
• easy access to company know-how and relevant data (documents, patterns, regulations, company materials, etc.),
• efficient documentation workflow taking into account various paths and levels of authorization.

Benefits for Management Staff

• Access to information necessary in strategic and decision-making progress,
• project management: supervision over profitability, work monitoring, supervision over the work progress,
• human resource management: assigning tasks, long-term work planning, supervision over the progress and effectiveness of work,
• ensuring the continuity of work after the employee's quitting and easy implementation of a new one,
• easy management of permission to access selected information, and the possibility of assigning different levels of access to selected groups of employees,
• intuitive and fast creation of reports and summaries.

Benefits for the employees

• Access to a platform that facilitates the performance of daily tasks,
• a set of tools supporting the company and projects coordination,
• tools for implementing employee matters (e.g. holidays, replacements, business trips, reservation of resources, etc.),
• easier running of joint projects through convenient internal communication and the possibility of sharing files and data.

Designing an intranet requires good preparation, a solid preliminary analysis, including a detailed analysis of the clients’ needs (both the management board and regular employees), goals and the best matching new project in the specificity of the organization.

The step from which we must start is the broadly understood assessment of the situation. It involves, among others:

• The analysis of business processes,
• The number of future users and their needs,
• Technologies that can be used,
• The model of project implementation.

In the last stage, we must determine: the purposefulness of the entire project, the benefits that the client wants to achieve, methods of measuring them, and the environmental conditions in which the project will be created.

To define the expected intranet functions and capabilities, we prepare an analysis of sample intranet functional modules. The client can choose functions from the existing ones or order a dedicated module.

Corporate internal communication experts have been observing various changes caused by the pandemic. They are increasingly aware that there is no return to the "old normal".

Today, we are part of shaping a new reality that is more technological and aims to determine the grounds for companies’ functioning. Hybrid and remote work, once perceived as a sign of a distant future – now are considered no preposition a regular practice.

To respond to new challenges organizations encounter while seeking solutions for a comfortable and effective work environment, we have created a refreshed version of our eBook, "INTRANET: effective internal communication within a distributed organization." Remote and hybrid distributed environments and their resulting changes are reflected in our updated guidebook of Digital Workplace.

The publication about intranet is recommended by:

• Maja Biernacka, author of the blog "BEHIND THE INTERNAL COMMUNICATION SCENES";
• Artur Wichlinski, author of the world's most awarded intranet platforms, Director of the Technology and Operations Division at the Wschowa Cooperative Bank;
• ThinkTank dialogue and analysis centre.

Responsive Web Design is a crucial aspect of modern intranet development that quarantees accessibility and optimal users experience acreoss various platforms. Whether accessed through smartphones, tablets, PCs, Smart TVs, or other mobile devices, the platform's layout seamlessly adapts to the screen size, ensuring that employees can interact with the platform effortlessly.

This adaptability enhances usability and promotes productivity by allowing team members to work efficiently from anywhere and at any time. Whether working remotely, travelling, or simply moving between different workstations within the office, Responsive Web Design ensures that the interface remains consistent and user-friendly. That, in turn, eliminates any barriers caused by incompatible devices or screen sizes, fostering and collaborative and cohesive work environment across the entire organization. 

The significance of intranet transcends the confines of conventional industry boundaries. Its influence resonates prominently, as it has undoubtedly carved a substantial niche for itself across the extensive spectrum of multinational corporations

This prevalence facilitates the software development process and also engenders a heightened sense of efficiency in collaborative endeavours. Ultimately, the versatility of the intranet content management system is instrumental in facilitating the seamless management of information and resources, thereby enhancing the overall efficacy of organizational operations.

We know that the world is getting smaller, and regardless of the subject of cooperation our mutual contact is supposed to be smooth. We have experience in this area too.